Effective Calendar Management

Effective Calendar Management

An online learning programme for Assistants that will give you the tools you need to master every aspect of scheduling and managing your Executive's diary.

Enrol for £150 | €180 | $190

Master every aspect of calendar and diary management

Effective calendar management for Assistants is a hugely important aspect of the role. Assistants spend at the very least a third of their day organising their Executive’s schedule.
And we all know juggling our Executive’s time is a complex operation.

There are also many tasks related to diary management, such as ensuring the Executives get to their meetings on time, understanding the reason for the meeting, and whether the Executive is prepared for it. And that is not where calendar management ends.

Assistants also have to manage the time their Executives spend outside of meetings.
Diary management is a complicated and time-consuming task, but an essential service Assistants offer their Executives.

It is a challenge, but like lots of Assistants before you, we will show you the best approach to master this element of the role and help you build the skills and know-how you need to succeed.

The Effective Calendar Management Online Course will give you the tools to master every aspect of scheduling.

For aspiring Assistants who want to save their Executive time and increase their productivity, our curriculum provides everything you need to master this essential part of the Assistant role.


Ace your next performance review with this fantastic BUNDLE of SMART objectives and goal setting templates for Assistants.

These free templates will help you stay on track throughout the year.

Included in this bundle are:

  • A list of SMART goal and objective examples for Executive Assistants, Personal Assistants and Administrative Assistants
  • A SMART objectives template for Assistants to set their performance goals
  • Goal setting worksheet for Assistants to work through with their Executive during the performance review meeting

How you'll grow

Practical knowledge.

Build the fundamental skills you need to successfully manage a complex diary

Manage your Executive's time. 

Strategically plan your Executive's time so they are working productively.

Take control of meetings.

Control a complex diary and ensure your Executive is attending the right meetings.

Stand out from the crowd.

Stop the endless meeting requests and start scheduling like a pro!

Enrol for £150 | €180 | $190

Our customers love us

"Everything I've read and learnt has definitely broadened my knowledge and has provided me with essential tools that I can and have implemented in my role. I have only been in my role for two months and already feel confident thanks to your helpful information."

- Murielle (Melbourne, Australia)

"Practically Perfect PA is a great resource in developing your skills and role as an EA, understanding how it can influence the effective running of the organisation."

- Vanessa (Nottingham, UK)

"Being an EA, we are often alone in our roles. I like Practically Perfect PA because it gives a sense of community and resources that are not available in professional development offerings at my company."

- Jennifer (Philadelphia, USA)

Meet your coach

I'm Nicky: I launched Practically Perfect PA back in October 2011, and it has since grown to become the go-to resource for Personal Assistants, Executive Assistants, Office Managers and Administrative Professionals at all levels of business seeking support, information and guidance in their chosen profession. Practically Perfect PA offers practical tips, honest advice, and career development support specifically for Assistants.

Since 2015 we have organised events, virtual summits and online courses for over 10,000 Assistants worldwide. It is fair to say the Assistant role has changed significantly, and I am so proud that Practically Perfect PA has been part of the journey for over a decade.

Nicky Christmas, Founder of Practically Perfect PA

What can you expect?

What you'll learn

The Effective Calendar Management Online Course is designed to help you learn the basics of calendar management and then give you tips and tricks and practice advice on maintaining a complex diary and help your Executive maximise their time.


Taking control: Owning your Executive's calendar

Our first module looks at the skills required to take ownership of your Executive's schedule, the conversations you need to have with your Executive and your colleagues, and the decisions required to ensure the calendar is working effectively.


Taking stock: What is going on with your Executive's time?

Many Executives feel like there is never enough time in the day to get through everything. This is where an Assistant can add vast amounts of value. This module looks at the mindset behind time management, and the systems Assistants can use to take stock of their Executive's time.


Calendar Management Fundamentals

When planning our Executive's schedule, there are many moving parts, with complex calendars, lots of meetings and travel. We cover the fundamental aspects of diary management, focusing on meetings.


Structuring and Streamlining your Executive's time

In this module, we focus on creating routines and habits for your Executive to follow, how to structure their time effectively and ensure they are working productivity on the right things.


Strategic Diary Management

Managing your Executive's time effectively takes a lot of thought. Assistants have to be proactive rather than reactive. This module goes into serious depth and shares tactics for managing complex high-level schedules.

Trusted, valued and relied upon by a global community of Assistants

Practically Perfect PA is one of the most extensive global online resources for Assistants, with over 30,000 subscribers from over 100 countries.

Since 2011, Practically Perfect PA has trained over 10,000 Assistants through our online training, Virtual Summits, and Future Assistant Global Summit.

The Effective Calendar Management Online Course is a collection of our best training on diary management, scheduling and productivity presentations PLUS over ten accompanying documents.

Course Curriculum

The Effective Calendar Management online course is designed for Assistants who want to grow in the role. The content has been handpicked to cover everything an Assistant needs to master scheduling and diary management.

Whether you are a new Assistant or an experienced one, you must get this vital element of the role right. World-class trainers and Assistants deliver the sessions at the top of their game. Whether you are at the start of your career or want to refresh your training, this course is a fantastic way to ensure you can help your Executive maximise their time and work productively.

Module one

Taking control: Owning your Executive's calendar

  • Conversation starter: Questions to ask your Executive about their schedule
  • Improving your decision-making
  • Encouraging your Executive to delegate
  • Managing colleagues who bypass you
  • TEMPLATE: Delegation List

Module two

Taking stock: What is going on with your Executive's time?

  • Why does your Executive attend so many meetings?
  • Prioritising your Executive's time
  • What are the pain points in your Executive's schedule?
  • The productive zone vs the drudgery zone
  • WORKSHEET: Creating a time audit for your Executive
  • BONUS: When is your Executive most productive?

Module three

Calendar Management Fundamentals

  • Streamlining the back and forth of meeting scheduling
  • Managing the flow of information
  • The art of the 'hold'
  • What meetings should make it into the schedule?
  • CHECKLIST: Meeting requests

Module four

Structuring and Streamlining your Executive's time

  • Building habits and creating routines
  • Streamlining meetings
  • Creating an ideal work week
  • Managing recurring meetings with direct reports
  • CHECKLIST: 1:1 Meetings

Module five

Strategic Diary Management

  • Why is your Executive's schedule so important?
  • Peak performance hours
  • Prioritising what makes your Executive's schedule
  • Managing interruptions
  • CHECKLIST: Should this meeting be an email?

Course Information

We have selected 20 video sessions, many of the presenters are well known and respected trainers from all over the globe, and others are Assistants with excellent tips and techniques that they want to share with you.

World Leading Trainers

Every one of our presenters wants to help you build your calendar management skills. They have structured their content to give you clear action items to help you succeed and teach you how to thrive in the role.

Articles and Templates

We have over ten articles, bonus templates and checklists, which will help you quickly implement an effective calendar management system.

Frequently Asked Questions

When does the course start and finish?

The course starts now and never ends! It is a completely self-paced online course - you decide when you start and finish.

How long do I have access to the course?

How does lifetime access sound? After enrolling, you have unlimited access to this course for as long as you like - across all devices you own.

What if I am unhappy with the course?

We would never want you to be unhappy! If you are unsatisfied with your purchase, contact us in the first 30 days, and we will give you a full refund.


There is no better time to direct and control your career path than now. The Effective Calendar Management Online Course will keep you one step ahead of the competition.